A vacancy exists for an Administration Clerk at Life Groenkloof Hospital, reporting to Willem Nel, Services Manager. The incumbent will be responsible for administrative functions in the Services Department

 

Critical Outputs

Generate and process all requisitions on SAP

Ensure requisitions are actioned promptly and efficiently.

Manage all purchase transactions from requisition to verification of invoices.

Gather and match all signed delivery notes, requisitions, orders and invoices received from different departments.

Reconcile invoice and purchase order in terms of product, price, supplier and terms of trade.

Receipting invoices

Maintain accurate records and data on expenditure.

All purchase orders older than 1 month must be followed up.

Monitoring budgets for each departments

Ensure correct budget expenditure feedback to all departments once a month.

Secretarial and administrative duties of the Services department including the typing of relevant correspondence and statistics

Message taking, diary management and setting up meetings as well as accurate minute taking

Developing sound working relationships with internal and external customers to provide a quality service

Participate in ensuring conformance to QMS audit standards

Ensuring pre-administrative functions are performed accurately in accordance with Life Healthcare standards

Ensuring administrative functions are performed accurately

To manage the authorisation process and to ensure the collection of prepayments to minimise financial risk

Assist the Services department with the planning of training for the unit.

Completing administrative tasks as allocated by the manager.

Log and tracing of job cards.

Provide feedback to mangers.

 

Requirements

 

Grade 12 National Senior Certificate

Computer literacy and relevant working experience

An enthusiastic, motivated, well organised individual with initiative and able to handle pressure.

Excellent communication and interpersonal skills are prerequisites

Prior knowledge and experience of hospital environment would be an advantage.

Intermediate knowledge of Microsoft Office products

 

Competencies

 

Problem-solving, analysis and judgement

Resilience

Engaging diversity

Verbal & written communication and presentation

Influencing

Drive & energy

Excellence orientation

Ethical behaviour

Building relationships

Customer responsiveness

Organizational awareness

Leading my example (Key for Managers)

Motivating and developing people(Key for Managers)

 

Interested candidates can send their CVs