JOB PURPOSE:

To coordinate administrative and secretarial activities in the Regional Manager’s office; collate and record all administrative reports and documentation. Execute
all other assigned administrative activities within the office.

KEY PERFORMANCE AREAS

Secretarial and Administrative tasks: Coordinate special activities such as interviews,
workshops and other activities • Provide administrative support to the Manager during
official visits • Organise and attend meetings with Manager; take minutes thereof
and coordinate action items post meetings • Coordinate required actions arising from
stakeholder engagements • Liaise with Head Office regarding Finance, Human Capital and
Communications matters • Devise and maintain an office system including filing and data
management • Ensure and maintain stationery stock availability • Coordinate, monitor and
direct the acquisition of supplies, IT systems, office facilities, records storage, retrieval
systems and forms • Compile and update project lists • Communicate events on behalf
of the department • Coordinate transport arrangements, visa, accommodation, tickets
to ensure efficient and effective execution of duties • Arrange catering for all functions
• Coordinate office activities and functions; uphold a positive image thereof.
Financial Administration: Manage the regional office’s petty cash float • Monitor office
administration operational expenditure • Initiate the procurement of office supplies
according to the policies and procedures of JCPZ.
Reports: Produce documents, brief papers, reports and presentations as directed
• Compile weekly and monthly budget reports • Track down open orders.

MINIMUM JOB REQUIREMENTS:

Grade 12 or equivalent (NQF level 4) • National Diploma
or Degree in Office Management or Business Administration or Public Administration
• Minimum of 3 - 5 years’ experience in general administration • Computer literacy will be
added advantage