Administrative Assistant

at Aquest Colsen
Published July 3, 2022
Location Cape Town, South Africa
Category Administration  
Job Type Full-Time  

Description

 

Description

Responsibilities:

 

The administrative assistant is responsible for aiding and supporting the administrative and financial functions of the company.

 

Core tasks

 

Core tasks:

 

  1. Managing reception related duties.

 

  1. Arrange courier collections for the different business units from our CPT office.

 

  1. Placing and following up on orders from suppliers.

 

  1. Manage stock in the warehouse

 

  1. Assign cost centers to expenses.

 

  1. Manage and control of petty cash.

 

  1. Draft company credit card summaries.

 

  1. Open new credit applications when required.

 

  1. Collection, scanning, sorting and filing of all relevant business-related documents.

 

  1. Selective processing on ERP system.

 

  1. Support with time registration of employees.

 

  1. Support the service manager with Stock administration.

 

  1. Other supporting tasks to the business.

 

Educational background:

 

Financial administration

 

 

 

Behavioural skills / competences:

 

-              Assertive

 

-              Independent work mentality

 

-              Accurate and precise

 

-              Good social/ communication skills in English

 

-              Result driven

 

 

 

Specific knowledge:

 

-              Computer skills: MS Office, Financial / ERP packages.

 

Communication:

 

- Internal communication

 

In house business accountant, and other job functions to a lesser extent.

 

- External communication

 

Clients (English)

 

Suppliers (English)

 

 

 

Experience:

 

Minimum of 3 years’ experience as administrative assistant and/or support to bookkeeping / finance.

 

Project related  administration work will be beneficial

 

Interested candidates can send their CVs

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