Contract Specialists

at Johannesburg Parks & Zoo
Published July 12, 2022
Location Braamfontein, South Africa
Category Human Resource  
Job Type Full-Time  

Description

JOB PURPOSE

The Contracts Specialist will, working closely with the Contracts Manager be responsible for

coordinating the drafting and / or creation, reviewing and monitoring of contractual agreements

between JCPZ, Service Providers and other Parties; to review existing contracts and perform due

diligence for all existing legal obligations for JCPZ; provide support to the procurement of goods

and services ; provide administrative support to the business unit and other functions of JCPZ, in

ensuring that there is compliance with the relevant legislations.

MINIMUM JOB REQUIREMENTS

  • LLB or equivalent legal qualification preferably with (Hons).
  • Admitted Attorney (PAE 3 YEARS)
  • 3 – 4 years’ experience in the environment of legal contracts management
  • Experience in similar position within local government

KEY PERFORMANCE AREAS

  • Work closely with the Contracts Manager to provide advice and support to user department

heads in terms of contracts establishment process including identifying opportunities to improve

procurement outcomes, efficiency and value for money.

  • Responsible for contracts administration reporting for example termination of contracts,

monthly and on a monthly basis to the Contracts Manager.

  • Work closely with the Contracts Manager to manage established contracts for goods and

services to ensure the delivery of outcomes in line with contract objectives, government and

customer requirements (for good and services received by JCPZ as well as rendered to other

parties).

  • Work closely with the Contracts manager to manage contract implementation, including

management of suppliers and JCPZ.

  • Provide support to the Contracts Manager to analyze specific legal problems relevant to

contracts management and assists in the development of responsive solutions, strategies,

policies, and/or procedures.

  • Formulate, review, draft and negotiate all agreements on behalf of JCPZ, user departments

and external suppliers with minimal supervisory input and timeously submit to the Contracts

manager for review before sign off

  • Coordinate research within the Unit and analyze contract related information including

supplier contract reporting, and provide reports regarding contract activity and performance.

  • Report to the Contracts Manager by monitoring and keeping abreast with developments in laws

related to JCPZ and in other related areas.

 

  • Compose and maintain up to date across all contracts documentation (including contract

management plans), procedures, data and records to ensure timely communication to JCPZ

  • Performs legal and factual research and investigations as specifically assigned; analyze data

and recommend courses of action, as appropriate and accordingly report same to the Contracts

Manager for implementation.

  • Works closely with the Contracts Manager in ensuring that JCPZ employees have access to

appropriate and timely legal advice when making legal or quasi legal decisions that may affect

the rights or responsibilities of JCPZ or third parties pertaining to contracts.

  • Works closely with and supports the Contracts Manager in the management of all agreement

on behalf of JCPZ.

  • Work closely with the Contracts Manager in ensuring that the organization complies with the

legislative framework and update the compliance register as and when necessary.

  • Provide support to the Contracts Manager in ensuring customer satisfaction is a high priority

and stakeholders receive responsive and proactive services.

  • Be responsible for coordinating with user departments in ensuring that the entire contracts

management cycle (contract formulation, contract administration i.e extension of contracts,

variation of contracts, termination of contracts) is fully administered and monitored and

provide and quarterly/ monthly reports on the performance of the contracts.

  • Attend and participate in meetings to represent the unit’s interest and report on same.
  • Assists in the collection, organization, analysis, and/or preparation of materials in response to

requests for information and reports e.g. in relation to the Audit by the Auditor General.

  • Facilitate the contractor performance monitoring in line with the MFMA and other relevant

legislation as well as contract management strategy, risk management and organizational

policies and procedures and report progress to the Contracts Manager.

  • Coordinate with user departments to administer contractor performance.
  • Regularly maintain and monitor the contracts register and reports same to the Contracts

Manager on a monthly/ quarterly basis.

  • Ensures administrative processes are in place.
  • Records management (archiving).
  • Compose and maintain up to date across all contracts documentation (including contract

management plans), procedures, data and records to ensure timely communication to JCPZ.

KNOWLEDGE AND SKILLS

  • Knowledge of legal processes and procedures
  • Knowledge of judiciary system, jurisdiction and court proceedings and protocol
  • Understanding of environmental legislation, acts and policies
  • Knowledge of key acts such as Access to Information Act, MFMA, PFMA and other municipal

by-laws

  • JCPZ mandate, strategy and stakeholder analysis
  • Knowledge and application of SHEQ standards and requirements
  • Knowledge of legally-binding contractual language and terminology
  • Contract writing
  • Litigation Management
  • Ability to interpret laws and policies and their relevance to JCPZ
  • Adequate Administration skills

 

  • Planning and Organization
  • Negotiating Skills
  • Risk identification
  • Work independently and ability to meet deadlines.
  • Communication skills, both written and verbal including report writing
  • Dispute resolution skills in relation to contracts management
  • Good organization skills and the ability to multitask on several projects simultaneously
  • Integrity and Honesty
  • Interpersonal Skills
  • Results Orientation
  • Resilience
  • Creativity and Innovation
  • Task management and time management
  • Alignment with JCPZ values

 

Interested candidates can send their CVs

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