CapeNature seeks to appoint an Executive Assistant to manage the office of the Executive Director: Biodiversity Capabilities. The ideal candidate will provide high-level administrative support, collate reports, respond to inquiries and provide coordination support. The Executive Assistant will be responsible for managing complex calendars, scheduling appointments and travel, and other administrative tasks. The ideal candidate should have well-developed interpersonal, professional communication and excellent writing skills.

RESPONSIBILITIES:

Communications Management:
Responses to queries and requests received via telephone, emails, or letters.
Ensure standardised submissions and reports for recommendation and or approval by the executive.
Utilise the Electronic Document Management System (EDMS).
Track and provide feedback on submissions and applications.

Administration and Reporting:
Implement and maintain a document management system.
Manage and secure data.
Compile information and collate reports and presentations.
Ensure timeous responses to feedback on submissions, presentations and or reports.

Calendar and Meeting Management:
Manage and schedule appointments and meetings for the executive.
Manage and confirm travel and accommodation arrangements for the executive and prepare itineraries and schedules in the calendar.
Coordinate, schedule and manage meetings convened by the executive.
Collate and coordinate the annual leave roster for the directorate.

Qualifications and Experience:

Minimum NQF 6 (National Higher Diploma or Bachelor’s Degree) equivalent qualification in Office Administration, Office Management, Public Administration, Business Administration.
Valid EB (Code 8) Driver’s license.
No criminal record.
5 Years’ working experience: providing a secretarial or administrative support to an executive or senior management.
Knowledge of Conservation Legislation and Biodiversity/Conservation Science will be beneficial.
Knowledge of CapeNature's mission, vision, and values will be beneficial.

Competencies:

Bilingualism (2 official language of the Western Cape) with advanced proficiency in written English.
Exceptional administration skills.
Demonstrate excellent verbal and written communication, organising and planning, attention to detail, task-based coordination, time management, and client-focused skills required.
Exceptional interpersonal, communication, writing, reporting and presentation skills.