Executive Secretary

at MPC Recruitment
Published May 26, 2022
Location Johannesburg, South Africa
Category Administration  
Job Type Full-Time  

Description

Job Description:

 

  • Coordinating the diary and all activities of the Director.
  • Handling incoming and outgoing communication and re-routing to appropriate departments when necessary.
  • Responding to routine correspondence within limits of authority.
  • Screening all incoming calls, act as intermediary for Director within established guidelines and re-route issues that could be handled by the Director’s subordinates.
  • Screening of all visitors to the office of the Director.
  • Ensure the smooth running of the office in the Director’s absence by either handling or delegating important matters.
  • Interpret and implement the Director’s instructions and administrative requirements.
  • Prepare professional, accurate, and high quality electronic presentations and documentation.
  • Arrange and coordinate meetings / workshops with Volkswagen employees and external delegates.
  • Arrange local and international travel reservations and itinerary bookings, including arranging appointments.
  • Prepare and process local and overseas travel expense claims timeously.
  • Keep a comprehensive filing system for the division and action all routine office administration, such as leave absence reports.
  • Provide administrative support on special projects and reports.
  • Oversee all daily operations of the office of the NSO Director.
  • Hold a relevant 3 year tertiary qualification in Business Administration from a recognised institution
  • Sound office or business administration experience, of at least three years’ experience
  • Display excellent typing skills and end-user computer proficiency (i.e. MS Word, Excel, PowerPoint and Microsoft Outlook) combined with advanced electronic report and presentation preparation skills
  • Have well-developed communication skills, both written and oral, with an excellent command of the English language.
  • Have good interpersonal skills
  • Have the ability to perform effectively under pressure
  • Have the ability to work on own, display initiative and take accountability for own actions
  • Present with a professional demeanor, be diplomatic and display an appropriate understanding of cultural diversity
  • Be flexible to work outside of normal office hours when required
  • Have an excellent attendance record
  • Display good organizing and planning skills, with strong attention to detail
  • Be able to maintain confidentiality and integrity

 

Interested candidates can send their CV

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