Facilities Administrator

at Work Africa
Published May 18, 2022
Location East London, East London, South Africa
Category Administration  
Job Type Full-Time  

Description

 

Description

 

 

 

Facilities Administrator/East London – This position requires performing duties such as recording, posting and processing day to day facilities transactions and job cards for repairs and maintenance items with regards to a portfolio of commercial properties.

 

 

Minimum requirements:

 

 

Grade 12

 

 

Post-secondary course in bookkeeping (advantageous)

 

 

2 years related experience within the Property Industry

 

 

Finance experience in account reconciliation and creditors

 

 

Highly skilled in Microsoft Excel, Word and Outlook

 

 

Code 08 Drivers License

 

 

Job stability

 

 

Skills required:

 

 

Ability to meet deadlines

 

 

Highly detail orientated and organised

 

 

Ability to demonstrate flexibility with changing priorities

 

 

Strong interpersonal and communication skills

 

 

Ability to work under pressure

 

 

Duties and responsibilities:

 

 

Load maintenance jobs on MDA Property System and ensure all jobs updated

 

 

Contacting subcontractors for quotations where necessary

 

 

Once job cards are received back, obtain originals signed by Property Manager

 

 

Maintenance meetings preparation and organizing weekly

 

 

Assign jobs on MDA to Property Managers to ensure work completed

 

 

Close all jobs where required

 

 

Update relevant corrections and print necessary copies for meetings

 

 

Attend meetings

 

 

Keeping record of timesheets for relevant labour charges and invoices with consumables/materials used.

 

 

Billing relevant tenants for labour and materials

 

 

Assist and provide guidance to Maintenance Supervisor where necessary

 

 

Obtain quotations from subcontractors

 

 

Complete Credit applications, scanning, filing and saving in Facilities file system

 

 

Involve creditors and collate company docs for adding as a supplier

 

 

Load orders to MDA as requested by bookkeepers timeously for payments and return to them

 

 

Ensure invoices are signed by operations and monitoring approval invoices with Property Manager

 

 

Submitting payment packs via MDA for payment to creditors

 

 

Capturing invoices

 

 

Requesting statements

 

 

Reconciling accounts monthly

 

 

Answering queries and preparing spreadsheets for expenditure for creditors

 

 

Assisting Property Managers with logging jobs for all items identified during property inspections

 

 

Salary – R12 – R16k (depending on experience)

 

Interested candidates can send their CV

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