Facilities Administrator

at Work Africa
Published May 18, 2022
Location East London, East London, South Africa
Category Administration  
Job Type Full-Time  







Facilities Administrator/East London – This position requires performing duties such as recording, posting and processing day to day facilities transactions and job cards for repairs and maintenance items with regards to a portfolio of commercial properties.



Minimum requirements:



Grade 12



Post-secondary course in bookkeeping (advantageous)



2 years related experience within the Property Industry



Finance experience in account reconciliation and creditors



Highly skilled in Microsoft Excel, Word and Outlook



Code 08 Drivers License



Job stability



Skills required:



Ability to meet deadlines



Highly detail orientated and organised



Ability to demonstrate flexibility with changing priorities



Strong interpersonal and communication skills



Ability to work under pressure



Duties and responsibilities:



Load maintenance jobs on MDA Property System and ensure all jobs updated



Contacting subcontractors for quotations where necessary



Once job cards are received back, obtain originals signed by Property Manager



Maintenance meetings preparation and organizing weekly



Assign jobs on MDA to Property Managers to ensure work completed



Close all jobs where required



Update relevant corrections and print necessary copies for meetings



Attend meetings



Keeping record of timesheets for relevant labour charges and invoices with consumables/materials used.



Billing relevant tenants for labour and materials



Assist and provide guidance to Maintenance Supervisor where necessary



Obtain quotations from subcontractors



Complete Credit applications, scanning, filing and saving in Facilities file system



Involve creditors and collate company docs for adding as a supplier



Load orders to MDA as requested by bookkeepers timeously for payments and return to them



Ensure invoices are signed by operations and monitoring approval invoices with Property Manager



Submitting payment packs via MDA for payment to creditors



Capturing invoices



Requesting statements



Reconciling accounts monthly



Answering queries and preparing spreadsheets for expenditure for creditors



Assisting Property Managers with logging jobs for all items identified during property inspections



Salary – R12 – R16k (depending on experience)


Interested candidates can send their CV

Only registered members can apply for jobs.