A vacancy exists for a Hospital Management Secretary based at Life St Dominic's Hospital, reporting to the Hospital Manager, Musa Madonsela. This position is responsible for providing a full secretarial and administration support to the Hospital Manager, Nurse Manager and Finance Manager.

 

Critical Outputs

Diary and travel management

Typing and formatting all relevant correspondence and other documentation in MS Word;

Creating and updating relevant spreadsheets in MS Excel;

Designing and formatting of presentations on MS PowerPoint;

Taking minutes of meetings

Managing and maintaining an efficient filing system;

Dealing with telephonic enquires for managers;

Ordering of uniforms and stationary for the hospital

Ordering and receipting of invoices on SAP or the entire hospital

Setting up of meetings and all associated arrangements

Interfacing professionally with internal and external customers including patients and doctors

Arranging events and assisting with marketing support

Access, maintain and distribute various types of technical and staff data including reports, letters, mailing lists and memoranda

PA support to the Hospital Manager

 

Requirements

 

Grade 12

A tertiary qualification is a distinct advantage

At least 5 years’ experience as a personal assistant or secretary to management

Excellent computer literacy in Word, Excel, Powerpoint and formatting of presentations and SAP

A demonstrated ability to take accurate minutes

Drivers license and the ability to travel

Excellent communication skills both verbal and written

Strong organisational skills

 

Competencies

 

Problem-solving, analysis and judgement

Resilience

Engaging diversity

Verbal & written communication and presentation

Influencing

Drive & energy

Excellence orientation

Ethical behaviour

Building relationships

Customer responsiveness

Organisational awareness

 

Interested candidates can send their CVs