Junior PA/Bookkeeper Administrator

at Key Recruitment
Location Salt River, South Africa
Date Posted March 6, 2022
Category Accounting
Job Type Full-Time

Description

Job Description

Junior PA/Bookkeeper Administrator

 

One of our clients based in Salt River , they are looking for a Junior PA/Bookkeeper to join their team.

 

Are you young , ambitious and eager to learn, well this will be a great opportunity for you to join a company who will constantly be by your side to assist you while being on training.

 

Administrative (This position is required if things get escalated and a helping hand is needed to our Customer Services department – this is not a have to have studied and know this position as it is brief overview of knowledge the company will train the person to understand and be given instructions of what to do (This is paperwork based in these functions as admin not the actual function.)

 

Embody the company slogan “Quality is remembered long after the price is forgotten”

 

Customer Database

 

  • Keep updated monthly

 

  • provide extra fields for extra information

 

Complaints Register and Fault Log

 

  • fault log

 

  • complaints log

 

  • check with the factory manager that all of the above are updated and produce a monthly report

 

Website

 

  • Update news bi-monthly

 

  • Monthly report

 

  • Online stationary: letter heads, out of office notes, e-mail signatures etc

 

B-BBEE

 

  • Supplier database in excel – keep up to date

 

  • Training contributions for SEESA and Roemers

 

  • Charity

 

  • Submit documents upon request to customers (proof of bank, tax clearance, BEE, etc)

 

Sustainability including:

 

Waste disposal – segments, oil, water, bur, steel, paper etc

 

Certification for waste disposal

 

Record archiving and destruction

 

Carbon Footprint reporting

 

Management of buildings including Lucida House, Briar Street, Whale Tale, Sitari.

 

Maintenance

 

General admin including cleaning, municipal disputes, land use disputes etc

 

Liaise with agents and director regarding tenants and lease agreements as needed

 

Manage overseas shipments

 

Liaise with Rohlig etc

 

Bookkeeping

 

Daily

 

  • Morning Daily Reports: invoices, credit notes, cash-up, mail to Director

 

  • Enter cash payments into Omni

 

  • Write down all COD payments for Natasha from bank statements every morning

 

  • Filing of invoices/creditors payments

 

  • Debt collection, keeping payments up to date and dealing with any outstanding debtors

 

  • Complete daily reconciliation statements of money handled through Omni

 

Weekly

 

Wages on Thursday

 

Backup on Thursday

 

Filing

 

Monthly

 

For Roemers by the 5th of each month

 

MIBFA – provident and levies

 

SARS – PAYE, UIF, Skills Levy

 

Creditors – 15th

 

For Ramu

 

SARS – PAYE, UIF (by the 5th)

 

Invoice for Machine Rental (Last day) and make payment

 

For Lucida (last day of the month)

 

Invoice Roemers for rent and make payment

 

Invoice Tenant for rent

 

Invoice Ramu for rent and make payment

 

Bank Recon (first week of new month)

 

Roemer’s cheque and call accounts

 

Creditors

 

attach all suppliers’ invoices to suppliers statements

 

enter all invoices into Omni

 

Debtors

 

Enter all payments to debtors from bank statement

 

Print and post customer statements

 

E-mail customer statements

 

Do recon for electricity and water for Lucida

 

Bi-monthly (every 2 months)

 

VAT reports for Roemers and Ramu (start March)

 

VAT reports for Lucida and BMT (start February)

 

WCA declaration to RMA

 

Monthly Stats

 

Journals for Wages and Salaries

 

We use Omni Accounts system and VIP wage system.

 

Daily use of excel experience (basic level)

 

Personal Assistant

 

Assisting the Managing Director and Financial Director with paperwork and a monthly spreadsheet which gets updated for investments in the Trusts. This is a confidential position. Filing of the documents and collating the documents for the auditors on a yearly basis.

 

Sourcing a maintenance person or calling on behalf of the Directors is another example of the position. Adhoc tasks will be given when they occur.

 

Assisting in the running of a guest house in a bookkeeper position. This is managed by a outsourced company it’s just punching the entries from the bank account into the Omni system which are at most 10 entries a month.

 

Interested candidates can send their CV