A vacancy exists for a Management Secretary, based at Life Hilton Private Hospital, reporting to Nicholas Thorne, Hospital Manager. The successful candidate will be responsible for providing a full secretarial and administration support to the Hospital Manager and Management.

Critical Outputs

Diary management,
Typing and formatting all relevant correspondence and other documentation in MS Word,
Creating and updating relevant spreadsheets in MS Excel,
Designing and formatting of presentations on MS PowerPoint,
Managing and maintaining an efficient filing system,
Taking minutes at meetings and keeping of an accurate record of the minutes,
Coordination and management of Travel Arrangements
Dealing with telephonic enquires for the managers,
Setting up of meetings/interviews and all associated arrangements,
Interfacing professionally with internal and external customers,
Assist in arranging functions and conferences
Access, maintain and distribuite various types of technical and staff data including reports, letters, mailing lists an memoranda.
Manage mail and courier services
Management of Petty Cash
Assist the HR function, with the focus on recruitment, Kronos and payroll
General administrative duties.

Requirements

Secretarial Diploma would be an advantage
Minimum of 4 Year Secretarial Experience
Extensive proven training in and knowledge of MS Office is a pre-requisite
Accuracy, speed and attention to detail are important, as are good language and grammar skills
Excellent interpersonal skills
Attention to detail
Ability to work in a pressurized and changing environment

Competencies

Problem-solving, analysis and judgement
Resilience
Engaging diversity
Verbal & written communication and presentation
Influencing
Drive & energy
Excellence orientation
Ethical behaviour
Building relationships
Customer responsiveness
Organisational awareness
Team player, energetic, well organized and punctual

Please send your resume/CV