Project Assistant

Published May 15, 2024
Expires May 31, 2024
Location Pretoria, South Africa
Category Administration  
Job Type Full-Time  


The Project Assistant will serve as focal point supporting SADC-GMI project managers to implement projects at local, transboundary and regional levels. He/she must have experience in the preparation and/or execution of works, goods and services procurements in the public sector.

Key Responsibilities
Ensure a seamless interface between procurement and financial management functions within SADC-GMI to ensure that payments are effected on properly procured works, goods, and services;

Liaise with the Management and thematic experts in SADC-GMI in the administration and compliance with the World Bank, SADC-GMI, and other partners’ procurement policies and regulations;

Support the successful implementation of the Subgrant scheme on the ground in the Member States, and subsequently facilitate its approval by the World Bank;

Any other duties as instructed by the Executive Director from time to time.

Experience in the preparation and/or execution of works, goods and services procurements in the public sector.

Familiarity with procurement procedures and policies on donor funded projects is a distinct advantage

Excellent negotiation, multi-cultural, and inter-personnel skills, with experience and demonstrated skills in networking with government level-partners, donors, private sector, national and international NGOs and local community-based organizations

Strong skills to provide strategic support, technical oversight, prepare work plans, and manage project budgets and expenditures;

Excellent inter-personnel, team working, flexibility and consensus building skills, with the ability to foster a strong team environment;

Excellent written, analytical, presentation and reporting skills as well as meticulous attention to detail and commitment to a high standard of work;

Use of a range of project and contract management tools/software to ensure effective running of the projects

Excellent organizational and record-keeping skills;

Problem solving skills and ability to work independently in a high-pressure environment;

Advanced computer skills in MS Word, Excel and PowerPoint;

At least a first degree in project management, business/public administration, engineering, economics or related disciplines with core qualifications in procurement and financial management,

At least 5 years of working experience in similar roles involving project administration, procurement, grants administration/management or related fields applying relevant technical expertise;

Excellent knowledge of English (writing, reading and speaking);

Fluency in SADC Languages (French, or Portuguese) is desirable.

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