A vacancy exists for a Regional Secretary at the Border Kei Regional office in East London reporting to the Regional Manager Exec, Mathews Moavodi.

 

The successful candidate will be responsible for the administration and office management function for the Regional Manager Exec and regional function management team.

 

Critical Outputs

Administration and secretarial support to Regional Manager Exec and regional function managers

Minute taking of regional, doctor and other regional function meetings

Office Management – managing the regional office, receiving visitors, answering the phone and taking messages, meeting co-ordination and preparation.

Event Management for regional functions – including catering, marketing, venue arrangements etc

Managing and maintaining an efficient filing system for Regional Manager Exec and regional function managers

Electronic diary management for Regional Manager Exec and regional management team

Co-ordination and management of travel arrangement for all regional management

Month end reporting

Assisting with Capex and finance submissions as required

Hospital Secretary communication and training to all hospitals in the region

Human Resources and operations documentation approval weekly

Doctor stakeholder assistance, engagement and communications

Corporate social responsibility projects for the region

Adhoc requests as and when required

 

 

Requirements

 

Grade 12

A tertiary qualification is an advantage

At least 5 years’ experience as a personal assistant or secretary to management

Excellent computer literacy in Word, Excel and formatting of presentations

A demonstrated ability to take accurate minutes

Drivers license and the ability to travel

Excellent communication skills both verbal and written

Strong organisational skills

 

Competencies

 

Confidentiality

Excellent Verbal & written communication and presentation

Drive & energy

Excellence orientation & attention to detail

Ethical behaviour

Building relationships

Customer responsiveness

Professionalism

Friendly disposition

Initiative

 

Interested candidates can send their CVs