A vacancy exists for a Secretary at Life Beacon Bay Hospital, reporting to the Regional Manager Exec, Mathews Moavodi. This position is responsible for providing a full secretarial and administration support to the Hospital Manager and management team.

 

Critical Outputs

Diary management;

Typing and formatting all relevant correspondence and other documentation in MS Word;

Creating and updating relevant spreadsheets in MS Excel;

Designing and formatting of presentations on MS PowerPoint;

Managing and maintaining an efficient filing system;

Dealing with telephonic enquires for managers;

Travel arrangements;

Ordering and receipting of invoices on wings for the entire hospital

Setting up of meetings and all associated arrangements;

Interfacing professionally with internal and external customers;

Assist in arranging functions and conference;

Access, maintain and distribute various types of technical and staff data including reports, letters, mailing lists and memoranda

 

Requirements

 

Matric

Fluent in English (Xhosa and Afrikaans added advantage)

A secretarial diploma would be an advantage;

Secretarial / administration experience

Extensive knowledge of MS Office is a pre-requisite.

Sound mathematical skills

Accuracy, speed and attention to detail are important, as are good language and grammar skills.

 

Competencies

 

Problem-solving, analysis and judgement

Resilience

Engaging diversity

Verbal & written communication and presentation

Influencing

Drive & energy

Excellence orientation

Ethical behaviour

Building relationships

Customer responsiveness

Organisational awareness

 

Interested candidates can send their CV