A vacancy exists for a SHEQ Senior Clerk, based at Life Dalview Hospital, reporting to the Quality Manager (QM). The successful candidate will be responsible for supporting quality efforts and will contribute towards the optimal functioning of the hospital Quality Department through effective administrative support to the QM and through interdepartmental liaison and communication.

Critical Outputs
Support the QM in delivering a superior quality service

Administrative :

Perform administrative duties relating to Quality (QMS) and Environmental (EMS) processes
Capture, extract, collate and compile data and reports
Manage and maintain an efficient record and filing system
Attend meetings and in-service training as scheduled
Take minutes of Health and Safety meetings and other, as required
Assist the QM with coordinating and arranging of Quality and Legal training and Quality workshops
Assist the QM with coordinating and arranging of Quality Audits ( Internal & External )
Assist with incident investigation
Assist with Quality Improvement initiatives
Assist with incident investigation, and follow up on outstanding documents
Deliver training on behalf of the QM, when required.
Conducting Hygiene and Safety Rounds, compiling reports and action plans – following up on closeouts.
Generation of requisitions for all Quality and H&S related items
Collating and uploading data onto the Hospital and Sustainability Scorecard.
Management and control of the HCRW manifest /SDC process.
Perform Ad hoc duties related to QMS/EMS as and when requested by the QM
Document Control:
Manage an effective document control process
Implement and/or maintain the electronic document control system
Monitor the document control process in the hospital/facility
COID:
Compile documentation to be submitted to COID
Follow up with COID regarding submitted COID incident documentation
Follow up on accounts generated through the COID process

Requirements

Grade 12
Strong computer literacy and competence in full Microsoft office suite are essential
Secretarial experience/qualification is advantageous
Qualification or experience in ISO 9001: Quality Management System or Occupational Health and Safety advantageous
Knowledge of medical terminology will be advantageous
Knowledge of hospital procedures will be advantageous
Confidentiality and discretion during contact with customers and colleagues.
Experience in dealing with customers
Commitment towards continuous improvement
Ability to work independently and manage time
Reliable, motivated and hardworking
Professional with integrity

Competencies

Planning & organising
Resilience
Verbal & written communication
Action orientation
Organizational awareness
Building relationships
Problem solving
Attention to detail

Please send your resume/CV