Position Overview
We are seeking a highly organized and technically minded Assistant
Procurement & Service Department Administration Officer to join our
team. This role is critical in ensuring the smooth operation of both
procurement processes and service department administration.

The ideal candidate will have a strong personality, thrive
under pressure, and demonstrate exceptional attention to detail while managing multiple responsibilities in a busy environment.

Key Responsibilities

Procurement Functions

Assist with the full procurement cycle, including sourcing, ordering, and supplier coordination
Obtain and evaluate quotations from suppliers
Perform price comparisons and cost analysis
Ensure timely ordering of materials for projects and service jobs
Maintain accurate procurement records and documentation
Monitor stock levels and assist with material control

Service Department Administration

Provide administrative support to the service department
Manage job-related processes on Job Management Systems (Job Sys)
Coordinate service schedules and job tracking
Assist with job costing and documentation
Ensure all service-related paperwork is accurately completed and filed

Minimum Requirements

Valid driver’s license and own reliable transport (compulsory)
Strong personality with the ability to work in a high-pressure, fast-paced environment
Excellent attention to detail and organizational skills
Technically minded with the ability to understand procurement and service processes
Strong communication and interpersonal skills

Advantageous Qualifications & Experience

Relevant tertiary qualification (e.g., Supply Chain, Procurement, Business
Administration, or related field)
Experience
in:
Ordering processes
Quotations and price checking
Material control for projects
Job Management Systems (Job Sys – all aspects)
Previous experience in the HVAC or technical services industry will be beneficial

Key Competencies

Problem-solving and analytical thinking
Ability to multitask and prioritize effectively
High level of accountability and reliability
Strong administrative and computer skills

Please send your resume/CV