About the Job

The School Administrator takes full operational ownership of the administrative systems serving both LCH and LCS. The role ensures that learner and school records are complete, accurate and secure; all administrative compliance requirements and reporting deadlines are proactively managed; and school information is reliable and readily available for decision-making, accountability and continuous improvement.

The Administrator is expected to anticipate requirements, coordinate inputs across the school, identify and address administrative gaps, and follow processes through to completion. The role provides a professional point of contact for families and stakeholders and enables school leadership and teaching staff to focus on educational delivery. While ultimate statutory and professional accountability remains with the relevant school leader and governance structures, the Administrator owns the coordination, evidence, quality and timely completion of the school's administrative obligations.

Key Responsibilities
Compliance coordination and governance administration

Learner information and records management

Attendance and admissions administration

Data management, monitoring and reporting

Parent, caregiver and stakeholder administration

School operations and resource administration

Administrative systems and continuous improvement

Safeguarding, confidentiality and professional conduct

Since the Guide will be based on the SI premises certain non-core responsibilities are expected of him/her.

Non-core areas of responsibility include:

Participate in relevant SI and school staff meetings, planning processes, training and

community practices.

Contribute to morning gatherings, ilima and other shared institutional activities as agreed

with the line manager.

Support a culture of shared care for the campus and responsible use of communal spaces

and resources.

Undertake other reasonable duties aligned with the purpose and level of the role, as agreed

with the line manager.

Requirements
Essential

Diploma or degree in Business Administration, Education Administration, Operations

Management, Office Management, HR, Finance or a related field.

3–5 or more years’ experience in school administration, education operations, NGO/NPO

administration.

Strong experience with:

School administration and record keeping

Staff administration processes

Budgets, purchasing and supplier management

Invoicing, payments and financial administration

Compliance and regulatory documentation

Data management and reporting

Parent/community communication

Event and logistics coordination

Excellent Microsoft Office / Google Workspace skills, particularly Excel/Google Sheets.

Experience managing confidential information, especially children's and staff records.

Excellent written and verbal communication in English.

Desirable

NPO/NGO experience and an understanding of donor-funded organisations.

Experience with SASA / WCED / ECD compliance or school regulatory requirements.

Knowledge of SACE, POPIA, BCEA and OHSA requirements.

Experience with HR administration, including contracts, leave, timesheets, personnel

files and onboarding.

Basic financial management/bookkeeping knowledge.

Experience preparing budgets and financial reports.

Experience working with funders, audits and grant reporting.

Experience coordinating transport, meals, procurement, maintenance and facilities.

Experience with school information/learner management systems.

Please Send your resume/CV