Administration Clerk

at Life Faerie Glen Hospital
Location Pretoria, South Africa
Date Posted January 17, 2022
Category Administration
Job Type Full-Time


A vacancy exists for an Administration Clerk, based at Life Faerie Glen Hospital. This person will be reporting to the Finance and Administration Manager. This job requires a well-organised, enthusiastic individual with good interpersonal skills that will contribute to the effective functioning and administration of the Finance/ Patient Services departments.


Critical Outputs



Preparing and capturing of requisitions, orders and payments on SAP.

Responsible for month end processes and assist in capturing data.

Assist with consignment and loan stock billing cycles.

Facilitate the procurement cycle including the submission of invoices for payment.

Managing allocated creditors. Reconciling, processing and liasing with creditors and hospital staff on a daily basis regrading creditor queries.

Coding and allocation of payments and receipts in the cashbook.

Assisting the Finance Manager with ad-hoc tasks including reviews of monthly results.

Clearing of bank and creditor reconciling items.

Resolving creditors and debtors account queries.

Maintaining a filing system for creditors.

Assist in reviewing and establishing adequate internal controls.

Liaising with the National credit control department with regard to daily banking and bank transfer payments.

Constantly striving to improve working methods to improve standardiswebation and efficiencies.

Patient Services:


Collation of all refund documentation for the Financial Services Corporation & National Credit Risk.

Credit control for private patients.

Handling of walk in and telephonic patient account queries.

Assist with admissions and pre-admissions during peak admission times.

Assist with filing of patient files and billing when required.

Additional tasks or functions as dictated by Operational requirements.

Handling of all internal credit control processes such as editing accommodation, late charges and billing practices.

Responsible for COID processes.

Case Management communication and capturing of procedures




Matric (Grade 12).

Proficient in Microsoft Office.

Good telephonic and communication skills.

Strong communication and interpersonal skills.

Previous administration experience within a hospital environment will be an advantage.

Deadline driven.

The ability to deal with confidential matters and interact professionally at all levels both internally and externally.

Previous experience working with Imeds, Impilo and SAP.

Experience in dealing with customers.

Teamwork is essential.




Good attention to detail.

Problem-solving, analysis and judgement.

Ethical behaviour.

Capable of building strong relationships.

Organisational awareness.

Focused on customer responsiveness.

Ability to handle pressure.

Engaging diversity.

Customer responsiveness.


Interested candidates can send their CVs