Finance Administrator

at Conservation South Africa
Location Johannesburg, South Africa
Date Posted May 13, 2022
Category Finance
Job Type Full-Time

Description

About the Organisation

Conservation South Africa, (CSA) as a local affiliate of Conservation International, is committed to helping societies adopt a more sustainable approach to development—one that considers and values nature at every turn and improves human well-being through the conservation of healthy ecosystems and the goods and services they provide. Conservation South Africa seeks to influence policy, develop markets, engage the private sector, and support communities to develop and implement conservation- based economic growth models and long-term human well-being.

 

About the Job

The Finance Administrator will report to the Junior Finance Manager based in Cape Town. This is a 12-month contract position with renewal dependent on funding availability and performance. To support the Junior Finance Manager working out of the CSA offices.

 

Key Responsibilities

Required to become familiar with the financial systems and controls utilized by CSA.

 

Play a supporting role in creation and approval of vendors, processing invoices and matching payments in our finance software – Unit 4 Business World, ensure month end deadlines are met for the various offices.

 

Receipt of documents for processing in various landscapes

 

Review documents for Landscapes prior to processing invoices in our accounting software, to ensure all information is supplied correctly and procurement process is adhered to

 

Should be meticulous in scrutinizing payments before processing and follow up on missing documentation/queries where necessary

 

A key function in this role provides feedback and guidance to the Finance Coordinators/Junior Finance Manager on any compliance issues arising

 

Create new suppliers in our accounting software

 

Process/capture supplier invoices, credit notes, and upload all supporting documents in our accounting software

 

Reference invoices when processed

 

Process adjustments in Accounts Payable module when required

 

Liaise with Managers regarding all approval

 

Prepare Manual Pay Template and allocate references

 

Load new beneficiaries in our online banking system

 

Load payment batches in our online banking system

 

Prepare Weekly Payment Schedule and Update Monthly payment Batches

 

Prepare a Payment Pack with all relevant supporting documents as required

 

Submit payment batches for review and payment release

 

Check payments on Bank Statement after release and reference them

 

Forward Proof of Payments to Supplier

 

Be prepared to take on and assist with additional activities as they arise within the Finance Team

 

Attend finance meetings

 

Accurate submission of monthly timesheet.

 

Assist in maintenance of online finance files to ensure that they are audit ready.

 

Be prepared to take on additional activities as they arise, due to the growing nature of projects.

 

Requirements

National Diploma in Accounting or related qualification

 

Minimum of 3 years bookkeeping/accounting experience

 

Valid driver’s license

 

Experience in MS Office programmes with good Excel knowledge

 

Ability and experience required to administer and execute financial processes and transactions.

 

Good administrative and interpersonal skills, ability to be pro-active and use initiative

 

Be assertive, deadline driven, able to handle pressure and dynamic to change.

 

Meticulous, attention to detail and accurate

 

Logical thinker

 

A good team player

 

Experience in working in a team based in different locations.

 

Experience in the NGO sector, preferably in an international NGO

 

Previous experience in working on complex finance systems would be an advantage

 

Interested candidates can send their CV

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