Description

The HR & Finance Administrative Officer acts as a central pillar for office operations, managing a blended portfolio of personnel management, financial record-keeping, and day-to-day office coordination in a fast-paced environment.

Key Responsibilities1. Human Resources Administration
Lifecycle Management: Coordinate contracts, new hire orientations, and exit documentation.

Records & Compliance: Maintain confidential employee files (leave, sickness, training) and ensure alignment with labor standards and safety regulations.

Payroll: Track overtime, hours, and deductions to prepare monthly payroll variations for external processing.

2. Accounts & Finance Assistance
Billing & Invoices: Generate customer invoices, process supplier invoices, and match delivery notes/POs.

Ledger Support: Follow up on accounts receivable (debtors) and assist with creditor payment runs.

Expenses & Data Entry: Reconcile petty cash, driver expenses, fuel slips, and credit cards; maintain accurate entries in the accounting software.

3. General Administration
Office Coordination: Manage supplies, oversee equipment maintenance, and handle corporate correspondence.

Documentation: Draft business letters, internal memos, and compile meeting minutes.

Operational Support: Assist warehousing and operations teams with ad-hoc administrative and digital data tasks.

Requirements & Qualifications
Education: National Diploma or Degree in HR, Accounting, Business Administration, or a related field.

Experience: 3–5 years in a blended administrative role (logistics, transport, or warehousing sector preferred).

Software Proficiency:

Advanced Microsoft 365 (Word, Excel, Outlook, SharePoint).

Standard accounting/ERP software (e.g., Sage, QuickBooks).

Knowledge: Strong understanding of basic bookkeeping principles and local labor laws (BCEA).

Key Competencies

Discretion & Integrity: Proven ability to handle highly confidential personnel and financial data.

Organization: Exceptional multitasking and time-management skills to handle diverse workloads under tight deadlines.

Communication: Excellent verbal and written English with professional phone and email etiquette.

Problem-Solving: Proactive mindset capable of resolving administrative bottlenecks independently.

Please send your resume/CV