About the Job

The Logistics and Administration Officer provides comprehensive operational support to the Secretariat and is responsible for ensuring the smooth coordination of travel logistics, administrative tasks, procurement processes, and office maintenance. The Officer plays a vital role in supporting day-to-day operations by managing travel reconciliations, maintaining the asset register, handling petty cash, and ensuring the organisation’s compliance with procurement policies.

The Logistics and Administration Officer acts as a key support function to enable programmatic staff to focus on strategic objectives by ensuring all logistical and administrative needs are met in a timely and professional manner. This role requires strong organisational skills, adaptability, attention to detail to effectively support the SDI Secretariat’s dynamic needs, and the ability to manage multiple tasks effectively.

Key Responsibilities

Travel Logistics & Event Coordination

Coordinate domestic and international travel arrangements, including flights, accommodation, visas, transport and travel documentation.

Support the planning and logistics of meetings, workshops and organisational events.

Provide real-time travel support and ensure compliance with organisational travel policies and donor requirements.

Manage travel budgets, per diems and expense reconciliations.

Administration, Procurement & Asset Management

Oversee petty cash administration and reconciliations.

Maintain the organisation's asset register, inventory records and insurance register.

Manage office procurement processes, supplier relationships and vendor databases.

Ensure compliance with procurement policies, donor regulations and audit requirements.

Coordinate office operations, facilities management, IT support liaison and general administrative functions.

Office Operations & Executive Support

Support board and management meetings through logistics coordination, board pack preparation and minute-taking.

Maintain a safe, functional and well-managed office environment, including health and safety compliance.

Supervise office support activities, manage office facilities and coordinate staff meeting logistics.

Provide administrative support to senior leadership and assist with organisational operational requirements as needed.

Requirements

Qualifications

Diploma or Degree in Administration, Logistics, Supply Chain Management or a related field preferred.

Additional training in office management, supply chain management, or Health & Safety would be advantageous.

Experience

Minimum 5 years' experience in logistics, administration, procurement or operational support roles.

At least 3 years' experience coordinating travel logistics, office operations and events.

Experience managing procurement processes, supplier relationships and vendor contracts.

Asset management, inventory control and donor compliance experience.

NGO, NPO or international development sector experience preferred.

Familiarity with donor-funded projects and compliance requirements would be advantageous.

Technical Skills

Intermediate proficiency in Microsoft Office (Word, Excel and PowerPoint).

Experience using database management, logistics, inventory or supply chain systems.

Sound understanding of procurement policies and logistics management processes.

Able to work with FOREX.

Basic data capture and booking keeping experience is an advantage.

Core Competencies

Strong organisational and multitasking abilities.

Excellent communication, stakeholder engagement and negotiation skills.

High attention to detail and accuracy.

Ability to work effectively under pressure and manage competing priorities.

Strong problem-solving and decision-making capability.

Ability to “manage the space” i.e. create and maintain boundaries. Not a people pleaser – fiduciary compliance in this role is vital.

Please send your resume/CV